REGISTRATION FEE

Online Registration Form

In-person Participation

Registration Fees	Early registration until 4th March 2022	Late registration from 5 March 2022 until 29 April 2022	One site from 30 April 2022
IFSO-EC Member	€ 525	€ 575	€ 650
Non-Member	€ 600	€ 675	€ 725
Nurses & Allied Health Care Professional	€ 400	€ 475	€ 500
Student	€ 150	€ 150	€ 200
Exhibitor	€ 400	€ 475	€ 500

Virtual Participation

Category	Early registration
IFSO-EC Member	€ 300
Non-Member	€ 350
Nurses & Allied Health Care Professional	€ 200
Student	€ 100

Fees are quoted in EUR. These prices are final. VAT will be applied under current legislation. Registration fees include 21 % VAT.

Note: Payments must be received by the corresponding deadlines (early or regular), otherwise the subsequent rate will be automatically applied.

The registration fee includes:

• Access to all Scientific Sessions
• Access to the Exhibition Area
• Congress materials
• Refreshment

How to register
To register for the Congress, please fill in the on-line Registration Form. The registration process consists of three easy steps:

1. Fill out the Personal data form and receive a password
2. Click the Registration button and choose your registration fee
3. Pay on-line by debit/credit card or by bank transfer

For group registration (more than 10 participants), please contact the Congress Secretariat at [email protected].

Methods of payment
Registration fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card (preferred option)
For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer
The bank details including the 10-digit payment identifier will be automatically sent to your email address after submitting the on-line form. Please note that payments without this payment identifier will not be identified and the registration will not be confirmed. Please note that bank transfer payments will only be accepted by 20 April 2022. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

Final invoice
The final invoice will be sent automatically to your e-mail address within 14 days from the receipt of the payment.

Cancellations and refunds
The Congress Secretariat must be notified in writing by e-mail at [email protected] in the event of the cancellation of the registration. Cancellation by phone call will not be accepted. The appropriate refunds will be made after the Congress.

The following cancellation conditions apply:

Cancellations received	Refund
before 31 January 2022:	full refund of the registration fee, handling fee of 30 EUR will be deducted
from 1 February to 31 March 2022:	50 % of the registration fee
from 1 April 2022:	no refund

In case of any change in registration, GUARANT International reserves the right to charge a 30 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a 30 EUR handling fee.

Name change
If you are prevented from attending, you will be given the opportunity to send a colleague in your place. A handling fee of 30 EUR will be charged for each name change. Name changes should be reported in writing to the Congress Secretariat at [email protected]. No name change will be possible after 1 April 2022.

Passport and visa requirements
Please note that invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.

Visitors from non-EU countries must possess a passport valid for at least three months after the planned departure from the Netherlands. Please note that the visa application process can take up to 6 weeks. Therefore, the participants requiring visa should apply immediately to the consular office or embassy of the Netherlands in their home country in order to avoid any inconvenience.

The Congress Secretariat assists delegates by processing the official invitations upon request. These letters do not commit the Local Organiser to any financial obligation.

Official invitation by Congress Organiser – required information:

• Your full name
• Date of birth
• Place of birth
• Country of citizenship (country which issued your passport)
• Passport number
• Date of expiry of your passport

Condition for the issuance of the invitation letter by the Congress Organiser is as follows:
-Payment of registration fee
The invitation letter will be sent to your email as a PDF file upon providing all the required information. However, should the embassy require an original invitation letter, we can deliver it by two following ways:

1) Regular post – free of charge, however, the delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.

2) Express delivery service (FedEx, DHL) – the fee shall be covered by the participant in advance, together with the congress fee. The express delivery fee is 30 – 60 EUR, depending on country of delivery. The organiser strongly recommends using this option as it is faster and enables the delivery to be tracked (using a tracking number).

The invitation letter should be presented to the embassy of the Netherlands in your country in order to receive a Visa for the Congress.

We strongly advise you to apply at least two months prior to the Congress.